11 Feb 2012 meeting minutes

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Minutes for the Pirate Party NZ Special General Meeting on 11th February 2012

Contents

Actionables

  • Pervach to send laserface O-Week materials.
  • Flattr support agreed on, but yet to be added - webmasters to do.
  • zcat to write up re database security handbook and motions. CRM to be implemented following resolution of unspecified server issue.
  • laserface and piratepepe responsible for Auckland Uni O-Week stall
  • 8 tasks suggested for media unit when they are ready
  • Membership term is now 3 years (each year being feb 20 - feb 19)
    • Pervach responsible for getting membership form updated
  • Policy Committee to establish parliament-monitoring system by 22/04/12
  • Audit items (questions) to be periodically published on wiki by EC
    • Full audit (answers) to be kept private between all PPNZ volunteers

Agenda

  • planning for O-Week
  • material and tips
  • appoint people in charge of specific campuses
  • Graphics discussion
    • logo developments
    • media 'unit' plans - other design work coming up, who and when to help out on it
  • Reconsider the membership term.
    • Extend memberships to three years (maximum allowed by electoral law)?
    • Expire all memberships at the same time?
    • When to expire? (suggest immediately following the first AGM after a general election)
  • Policy Committee
    • Changes to scope of Policy Committee
    • Set electoral term of Policy Committee, next election planned for 11-18 March
  • Audit suggestion - should help new volunteers understand the current situation
  • Local / Young Pirates meetings and elections to be held afterwards

Minutes

Meeting declared open by Pervach at 1413

  • Attendance: (4)
    • laserface
    • Pervach
    • Darwinter
    • benjr
  • Late: (3)
    • trotzig
    • Ubergeek
    • Perry
  • Apologies: (2)
    • pj
    • Qu4Z

Previous Minutes

  • Motion: "to accept the minutes from the December 10 2011 SGM"
    • 10_Dec_2011_meeting_minutes
    • Moved: Pervach, seconded: Laserface
    • 4 in favour (Pervach, benjr, DarkWinter, laserface)
    • 0 opposed or abstaining
    • Motion Carried: 4/0/0
  • Actionables from previous minutes:
    • zcat to prepare motions on database security for the next SGM and write a summary for PPNZ admin volunteers
      • zcat to write up. CRM to be implemented following resolution of unspecified server issue.
    • that we add flattr support to the website if and only if we can confirm that no connection is made to flattr except when the flattr button is clicked by a use
      • Flattr support agreed on, but yet to be added.

Executive Reports

1 - Planning for O-Week

  • material and tips
    • Get Student id's
  • appoint people in charge of specific campuses
    • Auckland - laserface and piratepepe
    • Canterbury - possibly tbd (update: won't be happening - 12/02/12)

2 - Graphics Discussion

deferred until bradt gets here

  • logo developments
  • media 'unit' plans - other design work coming up, who and when to help out
  • Suggestions:
    • Brochure specifically for O-Week
    • Brochure of key issues to hand out to public
      • highly dependent on literature being available
    • Generic Letterhead / stationary design
    • Membership cards
    • Business cards for EC
    • Re-design website to match print design
    • Standard graphics for media outlet use.
    • Membership Certificates

3 - Reconsider the membership term.

  • Understanding that, despite membership term being 3 years, the secretary/membership should ask everyone to renew every year. This is to keep details up-to-date and keep contact with members
  • Motion: "to set the term of membership to 3 years, including the current year"
    • Moved: Pervach, seconded: laserface, ubergeek
    • 6 in favour (laserface, Pervach, ubergeek, benjr, PerryDaPlatypus, trotzig)
    • 0 opposed
    • Motion carried 6/0/0
  • Motion: "to consider each year of membership to be from 20 February to 19 February the following year"
    • Moved: Pervach, seconded: laserface, ubergeek, PerryDaPlatypus
    • 6 in favour (laserface, Pervach, ubergeek, benjr, PerryDaPlatypus, trotzig)
    • 0 opposed
    • Motion carried 6/0/0

4 - Policy Committee

  • Changes to scope of Policy Committee
    • Motion: "to have the policy committee establish an ongoing, documented and revisable process for gathering information on parliamentary activities relevant to the party interests and analyse/report on findings, process to be in place by 22-04-2012"
      • Moved: laserface, Seconded: Pervach
      • 5 in favour (laserface, Pervach, ubergeek, benjr, PerryDaPlatypus)
      • 0 opposed
      • Motion carried 5/0/0
  • Set electoral term of Policy Committee, next election planned for 11-18 March
    • Motion "that the Executive Council organize elections to the Policy Committee on a 12 monthly basis"
      • Moved: Pervach, Seconded: laserface
      • 4 in favour (Pervach, laserface, ubergeek, benjr)
      • 0 opposed
      • Motion carried 4/0/0

5 - Audit suggestion - should help new volunteers understand the current situation

  • issues discussed
    • questions possibly put to an audit comittee for clarification and to be put in the audit
    • answers only visible to volunteers.
    • questions can be submitted (anonymously?) by anyone
    • Separate from enquiries@pirateparty.org.nz
    • Use answers to help new volunteers to come up to speed.
  • Motion: "to keep the audit private between PPNZ volunteers, and the Executive Council to occasionally publish on the wiki a list of all audit items (i.e. questions), with the progress (i.e. answers) omitted"
    • Moved: Pervach, seconded: ubergeek
    • 6 in favour (Pervach, laserface, trotzig, ubergeek, PerryDaPlatypus, benjr)
    • 0 opposed
    • Motion carried 6/0/0

Meeting declared concluded by Pervach at 1743

Retrieved from "http://www.pirateparty.org.nz/wiki/11_Feb_2012_meeting_minutes"