October 2010 PPAk meeting minutes

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Minutes for the inaugural meeting on the 22nd October 2010 of the Auckland division (PPAk) of the Pirate Party of New Zealand (PPNZ) and the Young Pirates of New Zealand (YPNZ)

PPNZ members present in person: Tommy Fergusson (Chair), Jason*, Noel Zeng, Hussain, Waleed PPNZ members present via media: Peter Ajamian** (via skype)

PPNZ non-members present in person: Pavement PPNZ non-members present via media: Lukas (via IRC)

* PPNZ President, ** PPNZ Vice-President

Meeting opened approx 16.15

Purpose of meeting explained by Tommy as being to set up an Auckland division of PPNZ responsible for organising PPNZ activities in Auckland requiring physical presence, such as a club stall at University of Auckland orientation week (O-week), and participation in Auckland University Student Association (AUSA) political events. A president, vice-president, treasurer and secretary will be appointed for the new division.

Tommy calls for nominations for PPAk President

Jason nominates Noel, seconded Tommy, Noel accepts nomination, though states that his preference would be to be Vice-President.

Tommy nominates Hussain, Hussain declines nomination.

Hussain nominates Tommy, seconded Noel, Tommy accepts nomination, though discloses that he will be overseas for most of the next 4 months, arriving back in time for O-week.

Candidates for PPAk President are Noel and Tommy.

Discussions about how PPAk will operate, how active it will be, about O-week and potential activities at UoA and University of Cantebury. Tommy suggests operating as YPNZ to make affiliating with student associations easier and allowing 17yo 1st years to sign up. It is pointed out that this will brand the rest of PPNZ as "old".], and that having too many organizational structures and processes is undesirable.

Tommy proposes having a single organizational structure with two facades/titles. PPAk/YPNZ would share all officers and operate as a single entity for now, with membership of each being separate but equal. They can be separated later when two organizational structures can be supported.

Discussions about the practical implications of the 3 options: founding PPAk, founding YPNZ, and founding PPAk/YPNZ as a single organization.

Tommy moves that the options be put to a vote, seconded Noel, there is no objection.

Peter arrives, the proceedings so far are summarised to Peter.

Vote on which organization to found:

Both PPAk/YPNZ: 3 votes YPNZ: 2 votes PPAk: 0 votes Abstentions 3

By this vote, we agree to found two organizations sharing a single structure - The Auckland division of PPNZ and Young Pirates of New Zealand.

Vote for President of PPAk/YPNZ:

Tommy: 2 votes (Hussain, Jason) Noel: 0 votes Abstentions 6 (Both candidates, Lukas, Peter, Waleed, Pavement)

Tommy duly elected President of PPAk/YPNZ

Tommy calls for nominations for Vice-President

Pervach and Jason nominate Noel, Noel accepts. No further nominations, Noel is declared Vice-President of PPAk/YPNZ

The role of treasurer is explained as being basically only to liase with PPNZ treasurer about any expenses, as PPAk/YPNZ will not have its own funds, as well as general committee duties.

Tommy nominates Hussain for Treasurer, seconded Jason, Hussain accepts nomination. Tommy nominates Waleed for Secretary, seconded Jason, Waleed accepts nomination. Noel nominates Hussain for Secretary, Hussain declines nomination. Noel nominates Waleed for Treasurer, Waleed declines nomination. no further nominations.

Hussain is declared PPAk/YPNZ Treasurer. Waleed is declared PPAk/YPNZ Secretary.

Brief discussions about RT task management system (everyone is too busy to get their tasks done).

Discussions about creating a 1 page shortlist of policies for flyers. It is pointed out that something similar is already happening on the wiki/forums, mainly being done by James_g (not present)

The Chair thanks everyone for attending, especially those attending via media from outside Auckland.

Peter thanks PPNZ members in Auckland for their activity and for their part in keeping PPNZ running.

Tommy declares the meeting concluded at 17.13